Administrative Assistant- Montclair, NJ location
Kearny, NJ Kearny, NJ Part-time Part-time $20 - $30 an hour $20 - $30 an hour 12 hours ago 12 hours ago 12 hours ago The Administrative Assistant will complete programmatic clerical tasks to support the Executive Director.
Greet visitors, answer phones and complete paperwork and documentation in a timely manner and following all confidentiality specifications.
Manage and schedule meetings and reporting deadlines.
Support the program director in all administrative aspects for the 7TH & Madison Case Management and Direct Support Programs, which supports families with intellectual and developmental disabilities, community resources, kinship care, youth and adult well-being.
Duties and Responsibilities Virtually greet all persons contacting 7TH & Madison Extensions of Empowerment (7TH & Madison) and follow front desk protocols and confidentiality procedures Provide telephone coverage for office, including call transferring and taking messages Manage program petty cash needs Manage all program vehicles, including maintenance Perform clerical task as needed for programs, including billing functions and word processing Complete all paperwork and service documentation in a timely manner including but not limited to program reconciliations and office inventory reports Maintain confidentiality in all areas of the service population and program operations Perform other duties as assigned by supervisor Attend and participate in on-site meetings and community events as needed This job is right for you if you Are self-motivated Are reliable and do what it takes to meet deadlines Can take direction from others and value communication Are open minded and enjoy a challenge Can work independently and as a team Are a problem solver Required Skills:
Ability to manage own schedule and work independently with minimal supervision Strong Microsoft Office applications skills Commitment to exceptional member service Creative problem-solving ability and a consultancy mindset Dedication to accomplishing goals and challenges presented by clients and management Ability to interact with various levels of management and with clients Flexible, self-starter possessing intellectual curiosity Enthusiasm for life-long learning and staying well-informed about current business issues Proven ability to take initiative to move daily work forward Able to follow, critically evaluate, and improve upon current processes Excellent oral and written communication skills Ability to use sound judgment in completing tasks and to seek guidance when needed Ability to recognize issues and identify solutions Requirements Associates degree as well as 2-5 years' experience supporting a group of professional staff in a high pace setting.
Bi-lingual, fluent in both English and Spanish preferred.
Experience working with the ID/DD adult population for at least 1-2 years.
Flexible work from home options available.
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Estimated Salary: $20 to $28 per hour based on qualifications.
Greet visitors, answer phones and complete paperwork and documentation in a timely manner and following all confidentiality specifications.
Manage and schedule meetings and reporting deadlines.
Support the program director in all administrative aspects for the 7TH & Madison Case Management and Direct Support Programs, which supports families with intellectual and developmental disabilities, community resources, kinship care, youth and adult well-being.
Duties and Responsibilities Virtually greet all persons contacting 7TH & Madison Extensions of Empowerment (7TH & Madison) and follow front desk protocols and confidentiality procedures Provide telephone coverage for office, including call transferring and taking messages Manage program petty cash needs Manage all program vehicles, including maintenance Perform clerical task as needed for programs, including billing functions and word processing Complete all paperwork and service documentation in a timely manner including but not limited to program reconciliations and office inventory reports Maintain confidentiality in all areas of the service population and program operations Perform other duties as assigned by supervisor Attend and participate in on-site meetings and community events as needed This job is right for you if you Are self-motivated Are reliable and do what it takes to meet deadlines Can take direction from others and value communication Are open minded and enjoy a challenge Can work independently and as a team Are a problem solver Required Skills:
Ability to manage own schedule and work independently with minimal supervision Strong Microsoft Office applications skills Commitment to exceptional member service Creative problem-solving ability and a consultancy mindset Dedication to accomplishing goals and challenges presented by clients and management Ability to interact with various levels of management and with clients Flexible, self-starter possessing intellectual curiosity Enthusiasm for life-long learning and staying well-informed about current business issues Proven ability to take initiative to move daily work forward Able to follow, critically evaluate, and improve upon current processes Excellent oral and written communication skills Ability to use sound judgment in completing tasks and to seek guidance when needed Ability to recognize issues and identify solutions Requirements Associates degree as well as 2-5 years' experience supporting a group of professional staff in a high pace setting.
Bi-lingual, fluent in both English and Spanish preferred.
Experience working with the ID/DD adult population for at least 1-2 years.
Flexible work from home options available.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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